Adult Leadership

If it takes a village to raise a child, imagine how many villagers we need to raise a Troop! Below is a list of volunteer positions filled by parents just like you. Please look through them and see which appeal to you, then touch base with the Scoutmaster, ASM or Committee Chair at the next Troop Meeting for more information.

Program Positions (Scoutmaster Corps)

     Scoutmaster

     Assistant Scoutmaster

 

Committee Positions (Administration & Support)

     Charter Organization Rep

     Committee Chair

     Treasurer

     Secretary

     Advancement Coordinator

     Membership Coordinator

     Quartermaster

     Fundraising Coordinator

     Chaplain

     Training Coordinator

     Webmaster

     Eagle Advisor

     Youth Protection Coordinator

     Merit Badge Counselor

     Committee Member

     Adult Grubmaster

 

Instructor Positions (Requires Supplemental Training)

     NRA Rifle Instructor

     NRA Shotgun Instructor

     NRA Range Safety Officer

         Archery Instructor

     C.O.P.E. Instructor
     Climbing Instructor
     Wilderness First Aid Instructor
     Aquatics Instructor
 

Scoutmaster (SM)

The Scoutmaster is the adult responsible for the image and program of the troop. The Scoutmaster and his Assistant

Scoutmasters work directly with the Scouts. The importance of the Scoutmaster's job is reflected in the fact that the quality

of his guidance will affect every youth and adult involved in the troop. The Scoutmaster can be male or female, but must be

at least 21 years old. The Scoutmaster is appointed by the head of the Chartered Organization.

 

Reports to: Troop Committee Chair

 

Duties:

  • Train and guide boy leaders.

  • Work with other responsible adults to bring Scouting to boys.

  • Use the Methods of Scouting to achieve the aims of Scouting.

  • Meet regularly with the patrol leaders' council (PLC) for training and coordination in planning troop activities.

  • Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.

  • Attend Troop Committee meetings.

  • Conduct periodic parents' sessions to share the program and encourage parent participation and cooperation.

  • Take part in annual membership inventory and uniform inspection, charter review meeting, and charter presentation.

  • Conduct Scoutmaster Conferences for all rank advancements.

  • Provide a systematic recruiting plan for new members and see that they are properly registered.

  • Delegate responsibility to other adults and groups (Assistants, Troop Committee) so that they have a real part in troop operations.

  • Supervise Troop Elections for the Order of the Arrow.

  • Make it possible for each Scout to experience at least 10 days and nights of camping each year.

  • Participate in council and district events.

  • Build a strong program by using proven methods presented in Scouting literature.

  • Conduct all activities under qualified leadership, safe conditions, and the policies of the Chartered Organization and the Boy Scouts of America.

Assistant Scoutmaster (ASM)

To fulfill his obligation to the troop, the Scoutmaster, with the assistance of the troop committee, recruits assistant

Scoutmasters to help operate the troop. Each assistant Scoutmaster is assigned specific program duties and reports to the

Scoutmaster. They also provide the required two-deep leadership standards set by the Boy Scouts of America. An assistant

Scoutmaster may be 18 years old, but at least one in each troop should be 21 or older, so he/she can serve in the

Scoutmaster's absence.

 

Reports to: Scoutmaster

 

Duties:

  • Assist the Scoutmaster with his/her responsibilities.

  • Attend 50% of all Troop meetings and outings.

  • Become trained for the position.

  • Wood Badge Training is highly recommended.

  • Fill in the Scoutmaster when required.

  • Set the example by wearing the BSA uniform or equivalent for the event.

  • In addition to the above duties, several ASMs have additional responsibilities in specific areas as assigned by the Scoutmaster: 

          - ASM- Recruiting & Den Chiefs

          - ASM- Camping & Events Planning

          - ASM- Equipment & Trailer

          - ASM- Events, Eagle History & Meetings

           - ASM- Meetings, Shed Management & Campouts

 

Charter Organization Representative (COR)

The Charter Organization Representative (COR) is the head of the Charter Organization's "Scouting Department".

The COR is appointed by and serves at the satisfaction of the chief executive of the Charter Organization.

 

Reports to: Charter Organization Institutional Head (IH)

 

Duties:

  • Provides adequate meeting facilities

  • Advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization

  • Carries out the policies and regulations of the Boy Scouts of America

  • Supports leaders in carrying out the program

  • Is responsible for finances, adequate funds, and disbursements in line with the approved budget plan

  • Obtains, maintains, and properly cares for troop property

  • Provides adequate camping and outdoor program (minimum 10 days and nights per year)

  • Serves as the board for boards of review and courts of honor.

  • Supports the Scoutmaster in working with individual boys and problems that may affect the overall troop program.

  • Provides for the special needs and assistance some boys may require.

  • Helps with the Friends of Scouting campaign.

  • Assists the Scoutmaster with handling boy behavior problems.

 

Committee Chair (CC)

The Troop Committee Chair (CC) is selected by the Charter Organization Representative (COR) to organize the Troop

Committee. Serves at the satisfaction of the COR and Troop Committee.

 

Reports to: Charter Organization Representative

 

Duties:

  • Organize the committee to see that all functions are delegated, coordinated, and completed.

  • Interpret national and local policies to the troop.

  • Maintain a close relationship with the chartered organizations representative and the Scoutmaster.

  • Prepare troop committee meeting agendas.

  • Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.

  • Ensure troop representation at monthly roundtables.

  • Secure top-notch , trained individuals for camp leadership.

  • Arrange for charter review and re-charter annually.

  • Plan the charter presentation.

 

Treasurer

The Troop Treasurer maintains all troop finances, collects dues and fees, and pays troop bills. Appointed by the Committee

Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Reports to: Committee Chair

 

Duties:

  • Handle all troop funds. Pay bills on the recommendation of the Scoutmaster and authorization of the troop committee

  • Maintain checking and savings accounts

  • Train and supervise the troop scribe in record keeping.

  • Keep adequate records in the Troop/Team Record Book.

  • Supervise the camp savings plan.

  • Lead in the preparation of the annual troop budget.

  • Lead the Friends of Scouting campaign.

  • Report to the troop at each meeting

  • Keep adequate records of expenses

 

Secretary

The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle troop correspondence.

Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Reports to: Committee Chair

 

Duties:

  • Keep minutes of meetings and send out committee meeting notices.

  • Handle publicity.

  • Prepare a family newsletter of troop events and activities.

  • Conduct the troop resource survey.

  • Plan for family night programs and family activities.

  • At each meeting, report the minutes of the previous meeting.

 

Advancement Coordinator

The Advancement Coordinator maintains troop advancement records and promotes rank advancement. Appointed by the

Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster and Troop Committee.

 

Reports to: Committee Chair

 

Duties:

  • Encourage Scouts to advance in rank

  • Work with the troop scribe to maintain all Scout advancement records.

  • Arrange quarterly troop boards of review and courts of honor.

  • Develop and maintain a merit badge counselor list

  • Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates

  • Work with the troop librarian to build and maintain a troop library of merit badge pamphlets.

  • Report to the troop committee at each meeting.

 

Membership Coordinator

Works closely with Webelos den leaders and Cubmasters encouraging Webelos scouts to make the transition into Boy Scouts.

Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster and the Troop

Committee.

 

Reports to: Committee Chair

 

Duties:

  • Maintains contact with local Cub Pack leaders.

  • Encourages Den Chiefs and promote Den Chief Training.

  • Invites Webelos dens to visit the troop and attend annual Webelos campout. Coordinate schedule of visits with Scoutmaster.

  • Greets visitors at troop meetings, introduce them to troop youth and adult leaders, and help them understand how to join the troop. Answers any questions they may have about troop operations.

  • Makes sure prospective troop members (adult and youth) receive the necessary information and forms needed to register in the troop and to sign-up for Summer Camp.

  • Ensures registration paperwork is properly completed and routed to appropriate adult leaders.

  • Works with Treasurer to collect dues as required for new members.

  • Should attend most Troop meetings and be prepared to welcome visitors and provide information about the troop and how to join.

  • Coordinates with Cubmaster and Scoutmaster to ensure troop attendance and participation in Webelos bridging ceremony.

  • Works with the Scoutmaster to make sure new scouts are assigned to a patrol and welcomed by the patrol.

  • Maintains contact with parents of new scouts during the first few months after joining to make sure their questions are answered and their concerns are addressed.

  • Coordinates a training each year in the spring for new adults.

  • Contacts inactive scouts and encourage them to become active again.

  • Reports to Troop Committee as needed at committee meetings.

 

Quartermaster

Responsible for procurement and maintenance of troop equipment. Appointed by the Committee Chair and serves at the

satisfaction of the Committee Chair, Scoutmaster and the Troop Committee.

 

Reports to: Committee Chair

 

Duties:

  • Supervise and help the troop procure camping equipment.

  • Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.

  • Make periodic safety checks on all troop camping gear, and encourage troops in safe use of all outdoor equipment.

  • Report to the troop committee at each meeting.

 

Fundraising Coordinator

Researches and recommends fundraising projects to meet the troop's financial needs. Appointed by the Committee Chair

and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Reports to: Committee Chair

 

Duties:

  • Ensures all fundraising activity meets BSA guidelines.

  • Obtains Troop Committee approval for all fundraising projects.

  • Reports to the Troop Committee as needed.

  • Maintains a liaison with the Scoutmaster/Committee Chair to avoid scheduling conflicts.

  • Delegates below responsibilities to assistants for particular activies if appropriate:

          - Organizes scouts and parents to assist in fundraising activities.

           - Submits Money Earning Application to council office for all fundraising projects.

           - Tracks hours worked and funds earned. Submits report to Treasurer for crediting scout accounts.

 

Chaplain

Promote the pursuit of  the 12th point of the Scout Law: a Scout is Reverent. Appointed by the Committee Chair and serves

at the satisfaction of the Committee Chair and Scoutmaster.

 

Reports to: Committee Chair

 

Duties:

  • Provide a spiritual tone for troop meetings and activities.

  • Give guidance to the chaplain aide.

  • Promote regular participation of each member in the activities of the religious organization of his choice.

  • Visit homes of Scouts in time of sickness or need.

  • Encourage Boy Scouts to earn their appropriate religious emblems.

  • Report to the troop committee at each meeting

 

Training Coordinator

The Training Coordinator is appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the

Troop Committee.

 

Reports to: Committee Chair

 

Duties:

  • Ensure troop leaders and committee members have opportunities for training.

  • Maintain an inventory of up-to-date training materials, videotapes, and other training resources.

  • Work with the district training team in scheduling Fast Start training for all new leaders.

  • Be responsible for BSA Youth Protection training within the troop.

  • Encourage periodic junior leader training within the troop and the council and national levels.

  • Report to the troop committee at each meeting.

 

Webmaster

The Webmaster is appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop

Committee. 

 

Reports to: Committee Chair

 

Duties:

  • Has demonstrated experience in maintaining a website of medium or large-scale size.

  • Has the ability to create PDF files from Word or other text document program.

  • Must have completed Youth Protection Training either online or in a classroom setting.

  • Will develop procedures and policies to train Youth Webmaster in creating content for the website.

  • Enures that the website meets all guidelines for unit websites as defined by the National and local councils of the BSA.

  • Ensures that the troop website is updated in a timely manner ( in particular the calendar).

  • Ensures website reflects the best image and values of scouting and the Troop.

  • Should attend Committee Meetings to be aware of upcoming activities and schedule changes.

 

Eagle Advisor

Acts as a resource for Life Scouts preparing to work on the Eagle Rank. Appointed by the Committee Chair and Scoutmaster

and serves at the satisfaction of the Committee Chair, Scoutmaster and the Troop Committee. This can be an ASM or a Troop

Committee position. 

 

Reports to: Committee Chair and Scoutmaster

 

Duties:

  • Provides Scouts attaining Life Rank the "Life to Eagle" packet.

  • Informs Life Scouts of the Troop's Life to Eagle Guide and Troop policies.

  • Advises Life Scouts on the general process of attaining Eagle Rank.

  • Advises Life Scouts on Eagle service projects and provide guidance on paperwork preparation.

  • Assists families of Eagle scouts with Eagle Court of Honor planning.

  • Coordinates with Advancement Coordinator requests for Eagle letters of congratulations from dignitaries.

  • Should be an Eagle Scout, or the parent of an Eagle Scout who has knowledge of the process.

 

Youth Protection Coordinator 

Ensure the troop follows youth protection guidelines. Appointed by the Committee Chair and serves at the satisfaction of the

Committee Chair and the Troop Committee.

 

Duties:

  • Attends district youth protection training and be familiar with all youth protection guidelines.

  • Be familiar with the Guide to Safe Scouting.

  • Coordinates with Training Coordinator presentation of Youth Protection videos to all prior to Summer Camp.

  • Advises the Scoutmaster, other adult leaders and scouts on youth protection issues.

  • Coordinates and promotes adult attendance at Youth Protection Training courses online or at district functions.

 

Merit Badge Counselor

Merit Badge Counselors are subject matter experts for the Merit Badges they counsel either through vocation or hobby. Click

here to sign-up online.

 

Duties:

  • Take Merit Badge Counselor training.

  • Submit Merit Badge Registration paperwork to council office. Application form can be found here.

  • Inform Adancement Coordniator and Webmaster of registration as a Merit Badge Counselor.

  • Conduct all Merit Badge classes and counseling within published BSA guidelines. This includes Yoh  Protection Training and the Guide to Safe Scouting.

  • Whenever a Merit Badge Counselor is counseling their own son for a merit badge, the Scoutmaster must approve such an arrangement and other Scouts must also be included in the merit badge sessions.

 

Committee Member (MC)

All registered adults are members of the Troop Committee. The Scoutmaster and Assistant Scoutmasters are non-voting

members. All other registered adults have a single vote. All adult leaders must be approved by the Committee Chair and the

Charter Organization Representative.

 

Duties:

  • Shows support to individual scouts and the troop by attending Courts of Honor and as many troop meetings as possible.

  • Understands the Aims and Methods of Scouting.

  • Gets Trained.

  • Reads their son's Scout Handbook.

  • Attends as many Committee Meetings as possible.

  • Supports Troop fundraisers, service projects and activities.

  • Participates on Boards of Review as requested by the Advancement Coordinator.

  • Assists the area Coordinators when requested.

 

Adult Grubmaster

Coordinates the purchase of food for the Adult Patrol on campouts.

 

Duties:

  • Works with the Tour Leader and adults attending the campout to prepare a menu.

  • Coordinates the buying of food and getting to troop departure point for campouts. Emphasis is staying on budget                                while following menu plan for number of adults attending.

  • Works with Quartermaster to make sure adult staples boxes are stocked with consumable items.

  • Needs to be at each troop meeting when menus are being planned.

  • On some occasions, the troop may need to purchase all food for both scout and adult patrols as one menu. In this case will coordinate the purchase of all food working closely with Tour Leader and Troop Committee to stay on budget for menu planned and number of people attending the camout.

  • Needs to be familiar with camp cooking and have both camping and cooking experience. Camping with the troop would be highly recommended but not required.

 
 

NRA Rifle Instructor

Requires a 17-hour course which completes all requirements to become an NRA Rifle Instructor. The training includes both classroom and range time.  The training is in two phases.  Phase 1 is the Basic Instructor Training and phase 2 is the Rifle Instructor Training.  Both phases must be completed to be certified.

The Troop must have an NRA Rifle Instructor on-site when shooting rifles on campouts.

NRA Shotgun Instructor

This is a 17 hour course that consists of two phases. Phase 1 is the NRA Basic Instructor Training and Phase 2 is the NRA Shotgun Instructor Course. You must attend both phases, unless you are already an NRA instructor (rifle or pistol).

The Troop must have an NRA Rifle Instructor on-site when shooting shotguns on campouts.

 

NRA Range Safety Officer

If you want to take your troop or crew shooting, you must have an NRA Range Safety Officer present at the range, in addition to an NRA Instructor. This 9 hour course consists of Range Safety Officer’s roles and responsibilities, range standard operating procedures, range inspection and range rules, firearm stoppages and malfunctions, and Range Safety Briefings which include emergency procedures. You must be 21 years old to take this course.

The Troop must have an NRA Range Safety Officer on-site when shooting on campouts.

 

Archery Instructor

Instructor candidates will learn to operate a safe and educational Archery Range. An Instructor manual is issued and teaching methods are practiced. Certification is valid 3 yrs. This course and certification is required to run archery activities for Scouts and is required to become reserve and run any camp Archery range. Instructor cards are only issued upon course completion. In addition, activities required for the Archery Merit Badge will be addressed, i.e. string-making, arrow building, along with BSA policies.

The Troop must have an Archery Instructor on-site when doing archery on campouts.

 

C.O.P.E. Instructor

This exciting program teaches important lessons, but the classroom is like no other. C.O.P.E. (Challenging Outdoor Personal Experience) uses mental and physical challenges, low and high above ground to teach confidence, self-esteem, trust, leadership, team building and problem solving. As a C.O.P.E. facilitator, you'll help participants climb, swing, balance, jump, and think of solutions to a variety of activities.

 

Climbing Instructor

Climbing and rappelling challenges and captivates the imagination of all ages. The Climbing Instructor course satisfies the requirements of the BSA National Standards, Climb On Safely and the Guide to Safe Scouting, while preparing individuals to supervise and facilitate these activities. It includes the qualification to operate DOK’s Tower at Lost Pines and climbing activities at natural areas around Central Texas.

 

Wilderness First Aid Instructor

Wilderness Remote First Aid Basics is an American Red Cross course for people in back country and similar situations where professional emergency care is more than 30 minutes away. Philmont Scout Ranch requires that at least one member of each crew be certified in this course. Course certification can be earned through a course by our council, or other certified third parties.
The course combines classroom lecture, skills practice and realistic scenarios to teach assessment, basic and advanced first aid techniques, extended care, transports and evacuations. As a prerequisite, participants must have current First Aid and Adult CPR/AED skills equivalent to what is taught in the American Red Cross Standard First Aid and CPR course (bring copy of completion card with you for this class).

 

Aquatics Instructor

Paddle Craft Training- This course provides leaders with the basic skills and knowledge needed to supervise most float trips using canoes. Those taking the course must be ready to pass the BSA Swimmer test.

Swimming and Water Rescue- This course provides leaders with information and in-the-water skills to prevent, recognize, and respond to swimming emergencies during unit swimming activities. It also expands awareness instruction provided by Safe Swim Defense training to include basic water rescue skills and the unit leader completing the training will be prepared to conduct the standard BSA swim classification tests.

 

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